10 tips to increase your productivity at work
Posted at 06/06/2022
Do the days always seem short for so many tasks? Learn Fed Finance experts' tips to waste less time and be more productive.
PRODUCTIVITY AND BETTER PERFORMANCE
How to improve productivity at work? Waste less time and perform better? Working long hours until exhaustion and not being able to have a personal life are big enemies of productivity. The more tired you feel, the less you can produce. Time for your personal life, hobbies and rest are key to working at full strength. The solution can be easy by adopting small strategies and avoiding some fewer effective habits.
10 TIPS TO BE MORE PRODUCTIVE:
FOCUS ON A SINGLE TASK AT A TIME
To increase your productivity focus on one task at a time. Follow the goal: start, develop and finish each task. Avoid multitasking that can reduce your productivity. Maintain discipline, focus your attention exclusively on each task and as soon as you finish, devote yourself to doing the next one.
TRY THE POMODORO METHOD
Set a timer, take 20-30 min breaks to work, followed by 5 min breaks (where you take a break), and repeat afterwards. The aim is to concentrate for a short but efficient period, then reset your focus and mind.
REDUCE THE RISK OF BEING INTERRUPTED
Close your email app for the duration of the task. It will reduce the chances of being distracted by an incoming message, which can wait most of the time 20 minutes before being answered. Turn off social media notifications on your smartphone. Never forget, the fewer the distractions, the higher your productivity will be.
Not every task is made equal. Some are important and need to be done quickly, others can wait (or even be delegated). Try creating several levels of priorities (Ex: P1, P2 and P3) or colour codes for each task.
DEDICATE TIMESLOTS IN YOUR SCHEDULE TO DIFFERENT TASKS
Get an agenda or use your smartphone to write down all your tasks and appointments. Organized agenda and planning for each working day, are the key to success when it comes to productivity.
LEARN TO SAY NO
Obviously with a level of reasonableness, but sometimes tasks should not all be delegated to you, or you should not have to react with urgency. Learn to set your own limits. It is better to say you can't do it than to commit to something you can't secure and then fail. In some cases, try to find an alternative by suggesting another solution or delegating the task.
ORGANIZE MORE EFFICIENT MEETINGS
Too many meetings can destroy motivation and create frustration by taking up too much time in the day. And never forget, if an e-mail can solve the problem, you don't need to schedule a meeting. Know our tips for having efficient teams meetings.
DEFINE A WORK PLAN
Always create a "to-do list", with tasks to be executed, time and priorities. At the end of each day, always leave a plan for the next day. Plan your week and review your plan daily.
ORGANISE YOUR WORKSPACE
Keeping your desk clean and organized is central to your mind and making even better use of your time. Tidiness should extend to your computer. Organize your desktop, files and folders to be even more efficient. Also, keep your email inbox clean and organized.
SECRET OF PRODUCTIVITY
The secret to greater productivity is simple: you don't need to work more, but better. Good time management, organization, planning, and focus are the recipe for success. Productivity is not measured by the number of hours you work, but mainly by the quality of your work.
A better balance between your personal and professional life, as well as the definition of rest periods, are two essential factors for your productive capacity. Learn how to disconnect from work.
Contact our Fed Finance consultants and get the best advice on recruitment, resume optimization, compensation, etc. Companies that care about the well-being of their employees are more likely to have productive, happy, and healthy employees.